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Library Guides Life Cycle: Roles

The Getting Started LibGuide redirects here

Who's Who in the FIT

TAFE NSW Library Guides are supported by the Subject and Support Guides FIT 

Subject and Support Guide FIT Lead
  • Manages the policies and procedures that support the creation and maintenance of Library Subject, Support, and Higher Education guides.
  • Signs off on new guides and topic pages through the scope process.
  • Adds and removes  CEs and editors  to the LibGuides Platform

Lead: Susan Mansley, Library Network Lead, Sydney North

The Communications Group

Team members: Joanne Drainas, Lina Nehme (Chair) Susan Mansley, Mitch White

  • Members triage, record and complete the loop for all feedback received through the LibWizard application for each guide
  • Promote new guides through teams and the Library Website
  • Maintain the Library guides status list.
The Guidelines and Standards Group

Team members: Susan Mansley (Chair) May Ho, Alison Pointer, Kerry Mason, Lynne Hewitt

The Review Group

The team members: Gretlyn Lloyd (chair) Stephanie Mills, Guy Martin, Susan Mansley, Carla McLaren, Kerry McSorley

  • Members manage the process of reviewing and publishing new guides and topic pages and conduct the annual review and maintenance programme.
  • Details for submitting a review are located on the Going to review tab
  • Contact the team: LibGuidesReviewGroup@tafensw.edu.au
The Training Group

Team Members: YuYing Chen (Chair), Nadia Te Rangi, Naomi Taper, Ying Song, Matthew Lund.

  • Provides online real-time training for new editors, mentors or anyone wanting a refresh at selected intervals
  • Provides recordings of sessions that can be accessed anytime
  • Develops video content to support editors
  • Training and Support tab

Opening Hours and Contact Details Team

The team members are nominated by the Library Network Leads and are responsible for updating hours and details and adding and removing alert boxes.

  • Hunter (NCH)- Gretlyn Lloyd
  • Illawarra (South) - Sonia Rahman
  • New England (West) - Sarah Wilson
  • North Coast (NCN) - Deborah Hill
  • Northern Sydney (SN)- Sean Mathews
  • Riverina (South) - Jodie Strauss
  • Sydney Central - Anna Sin
  • Sydney South East - Patricia Murdoch
  • Western NSW (West) - Dianne Lennaen
  • Western Sydney Central - Baulkham Hills, Castle Hill, Granville, Padstow, Bankstown and Lidcombe - Shirley Zhong
  • Western Sydney South - Campbelltown, Liverpool, Macquarie Fields, Miller, Wetherill Park - Nicole Doherty-Wiley
  • Western Sydney West - Blacktown, Blue Mountains, Nepean, Nirimba, Mount Druitt and Richmond - YuYing Chen 

Further details for Opening Hours editors

Glossary and Acronyms

  • CE -  Chief editor
  • EOI - Expression of Interest
  • HE - Higher Education
  • LibGuides- a reference to the platform used to create our library guides
  • LNL - Library Network Lead
  • SEN - Skills Excellence Network
  • S&SG FIT - Subject and Support Guide FIT
  • TEN - Teacher Engagement Network

Roles In Library Guides

Role  Responsibilities

A person assigned to a subject, support or HE guide through an EOI process, that can make changes to the guide.   

  • Editors will come from across the state for each guide
  • There is an upper limit of 8 editors (including the CE) per guide. The number of editors will depend on the guide size.

  • Editors maintain guides, add new content, fix broken links, prepare content for review etc. Any major content additions such as whole boxes, new topics - are in consultation with the CE

  • Editors may take responsibility for particular parts of the guide including topic pages  

  • Editors will be assigned to more than one guide
Role  Responsibilities

The librarian mainly responsible for the development and direction of the guide.   

  • Subject Guides: The CE will be a librarian from the network looking after the SEN area. CEs are appointed by the LNL.
  • Support Guides: A librarian who is a member of the S&SG FIT. Appointed by the FIT team leader
  • Higher Education Guides: A librarian of the location where the course is taught (single location)  or of the SEN subject area that covers a TAFE Digital HE course. For multi-location courses, the CE will be by negotiation

  • Responsible for the creation, growth and review process of an approved guide

  • Adherence of the editing team to Standards and Guidelines

  • Assigning and coordinating workload for editors to ensure the guide is current and to meet publishing and review deadlines  

  • Main point of contact for any feedback received for the guide and ensures feedback is responded to and acted upon if necessary

  • Maintain guides, add new content, fix broken links, prepare content for review etc

  •  It’s expected there would be only one CE per guide. If someone is on a significant absence, the CE role can be reassigned 

  • A CE may be assigned to more than one guide

  • CEs will have cross-asset editing ability  
Role  Responsibilities

Applies to published and in-progress Subject and Support guides. Ownership of personal and internal guides is excluded  from this process

  • Subject guides: The Library Network Lead (LNL) responsible for the SEN engagement area of the subject guide 
  • Support Guides: The LNL of the Subject and Support Guide FIT Team 
  • Higher Education Guides: The LNL of the location where the course is taught (single location) or the LNL of the SEN subject area that covers a TAFE Digital HE course. Ownership of multi-site course guides will be by negotiation with the Manager, Library Services - Customer Services

  • Assign and reassign CEs based on knowledge of local staff workloads and capabilities.

  • Coordinate the maintenance and curation of the Library Subject Guides within their allocated SEN area

  • Engage with the Manager, Library Services - Customer Services to assist in assessing requests from the Product Group for new content.

  • Use the decision tree and scope documents provided to asses requests for new guides/topic pages.

  • Notify the S & SG FIT Lead of any changes to CEs and Editors in the network

  • Manage any required engagement with the TENs around the development and review of new content and annual reviews of the guides

  • May be asked by the S & SG FIT Lead to engage with the guide CE to resolve any issues related to the content or progress of guides 

  • Support the CE in any issues they may have including  reaching out to other LNLs to assist with any issues pertaining to editors from other networks

  • Not expected to be involved in the day-to-day running of the guide.

Library Guide Status

How Do I Become a Chief Editor or Editor?

Chief Editors

  • Network Leads will assign chief editors for the library guides in their Network SEN area. 

Editors

  • Editors have been assigned through a mixture of an EOI in December 2023 and allocation by the S &SG FIT team
  • New editors coming on board will be assigned as needed by the S &SG FIT Lead
  • Editors don't need to come from the Network that looks after a subject or support guide.
  • For Higher Education guides, editors ideally need to be from a location where the course is running.

Accounts on the LibGuides Platform

  • The Subject and Support Guides FIT adds the CE and Editor roles on the LibGuide platform to each guide. If changes need to be made to the nominated CE or editors of a guide, please contact the FIT Lead. 
  • All staff nominated as chief editors and editors will have a LibGuides account. New account holders will be automatically notified when an account is made for them.
  • Everyone in TAFE NSW Library Services is welcome to review the recordings of previous training sessions, however, only existing editors and editors newly assigned through the new model will have access to the LibGuides platform.

Training in the LibGuides Platform

  • Details of live training dates will be sent out to new account holders and advertised via LibCal.
  • CEs and existing editors will be able to join the live training for the new editors if they want a refresher.

Library Guide Mentors

Mentors:

  • Provide informal support and encouragement to editors in compliance with standards and guidelines and general tasks
  • Act as another set of eyes to sign off on guides/topic pages before they are sent to the Review group

As part of the new model, we will call for new mentors to join the group and provide training for them.