Library Guides Life Cycle: Going to Review

You have been working on your guide, ensuring that it provides current and relevant resources for staff and students. You are now ready to have your guide reviewed and published.

What do you need to do to make this happen?

1. Check with your editing team and Mentor looking for dead links and asset compliance

2. Set your guide status from 'Unpublished' to 'Private' 

3. Ask your Network Lead to send your LibGuide URL to the relevant TEN Group for feedback 

4. Make changes as per the feedback, keeping in mind agreed practices, Standards and Guidelines

5. Complete the TAFE NSW LibGuides Review Checklist and send it to the Review Group

6. Action feedback received from the Review Group and advise the review group when completed.

TAFE NSW LibGuides Review and Maintenance Publishing Guidelines 

TAFE NSW LibGuides Review Checklist - use this when a guide is ready for submission to the Review Group

TAFE NSW LibGuides Topic Page Review Checklist - use this when submitting reviews for new or revised topic pages or significant new boxes

TAFE NSW LibGuides Review Template - sent as required to developers by the Review Team to manage 2 way feedback before a guide is published

Contact the Review Group - LibGuidesReviewGroup@tafensw.edu.au

March 2024

• Harmony Week Event Guide
• Bachelor of Community Services
• Bachelor of Community Services- Trauma Care

The following steps take place in the review stage for new guides:

• Members of the LibGuides Review Group will undertake the review of the guide. (2 Weeks VET, 4 Weeks for HE).
• A completed review document will then be emailed to the chief editor of the guide to coordinate the suggested changes. (1 week VET, 2 weeks HE).
• Once the changes are made the chief editor sends the updated review document to the Review Group. At any stage during this process, the chief editor can ask for advice or clarification from the Review Group to help them update their guide.
• The Review Group then completes a final review. If any additional suggestions or changes are recommended, the Review Group will communicate this with the chief editor (1 week VET, 2 weeks HE).
• The chief editor then confirms that they have made all recommended changes or suggestions as per the review document and discussions.

Once this has been completed your guide is ready to be published!

• The Review Group will remove the 'SEN' from the guide name and change the status to Published. This will trigger the guide appearing on the list of guides on the library website.
• The Subject and Support Guide Status chart will be updated.
• The CE, the relevant LNL and MLS will be notified when the guide is published. From there the LNL will inform the TEN if appropriate, and the MLS will inform the SEN.
• A "new guide" tile will be created for your guide and will be added to the TAFE Library Services home page.
• New guides and topic pages will be announced via the TAFE Library Services Team site.

Once published, your guide will be accessible in the Library Subject Guide list on the Library Home Page under the relevant guide type and searchable via search engines such as Google and Bing.

Private status guides are only visible to anyone who has, or can guess the URL, but are not listed in the list on the Library Home page or searchable via search engines. Guides that are in development or are internal support guides are private. No Subject or Higher Education guide will be made permanently private.

Unpublished status guides can only be accessed from within the LibApps platform. Guides that are just beginning development are unpublished and only available to the guide editing team and owners.